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Receptionist in Redmond, WA at DISYS

Date Posted: 12/3/2018

Job Snapshot

Job Description

Position: Receptionist

Location: Redmond, WA

Duration: 04 Months- Extendable Contract

JOB DESCRIPTION

• HS Diploma or GED required. Prior Front Desk, Concierge, customer service or other hospitality experience preferred.

• Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.

• Ability to write routine reports and correspondence.

• Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor with a strong, professional customer service orientation.

• Ability to calculate simple figures such as percentages.

• Ability to understand and carry out general instructions in standard situations.

• Ability to solve problems in standard situations. Requires basic analytical skills.

• Intermediate skills with Microsoft Office Suite. Ability to work flexible work schedules based on office needs. 

Responsibilities: 

• Provides administrative support to a department or office location.

• Provides support for reception and guest services, mail services, phone, meeting rooms and location services.

• Receives and directs incoming calls to appropriate personnel and voicemail. Greets and announces clients, applicants and visitors.

• Follows security procedures for recording guests, suppliers and other visitors.

• Arranges escorts as needed. Issues visitor passes and validates parking.

• Assists with scheduling and preparing meeting and conference rooms. Coordinates setup of conference/meetings rooms.

• Arranges for and reserves projectors and other meeting equipment, ensuring equipment is in good operating condition.

• Arranges video and/or web conferencing as needed. Coordinates catering for meeting and events.

• May negotiate pricing and menus. Secures approvals for catering expenses and reviews invoices to arrange billing to appropriate department or business unit.

• Performs general clerical duties associated with distributing office faxes, packages and mail as required.

• Uses tracking systems to record inbound and outbound courier, freight and mail. Meters mail.

• Arranges messenger service as needed. Follows location security procedures for screening inbound deliveries.

• Orders office supplies and other common use items for the location, such as café supplies, equipment toner, printer paper, freight and shipping supplies etc.

• Maintains neat appearance reception area, conference rooms café and other common areas.

• Requests building and housekeeping services as needed. Periodically inspects common area equipment to ensure good operating condition.

• Arranges equipment service as needed. Maintains records and logs of service requests and tracks their status.

• Maintains a file of services including transportation sources, accommodations, and referral contacts.

• May arrange convenience/hospitality services for guests such as transportation, tickets, reservations, etc.

• Performs other duties as assigned. No formal supervisory responsibilities in this position.

• Decisions made with general understanding of procedures and company policies to achieve set results and deadlines.

• Errors in judgment may cause short-term impact to co-workers and supervisor.

Job Requirements

Position: Receptionist

Location: Redmond, WA

Duration: 04 Months- Extendable Contract

JOB DESCRIPTION


• HS Diploma or GED required. Prior Front Desk, Concierge, customer service or other hospitality experience preferred.


• Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.


• Ability to write routine reports and correspondence.


• Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor with a strong, professional customer service orientation.


• Ability to calculate simple figures such as percentages.


• Ability to understand and carry out general instructions in standard situations.


• Ability to solve problems in standard situations. Requires basic analytical skills.


• Intermediate skills with Microsoft Office Suite. Ability to work flexible work schedules based on office needs. 

Responsibilities: 


• Provides administrative support to a department or office location.


• Provides support for reception and guest services, mail services, phone, meeting rooms and location services.


• Receives and directs incoming calls to appropriate personnel and voicemail. Greets and announces clients, applicants and visitors.


• Follows security procedures for recording guests, suppliers and other visitors.


• Arranges escorts as needed. Issues visitor passes and validates parking.


• Assists with scheduling and preparing meeting and conference rooms. Coordinates setup of conference/meetings rooms.


• Arranges for and reserves projectors and other meeting equipment, ensuring equipment is in good operating condition.


• Arranges video and/or web conferencing as needed. Coordinates catering for meeting and events.


• May negotiate pricing and menus. Secures approvals for catering expenses and reviews invoices to arrange billing to appropriate department or business unit.


• Performs general clerical duties associated with distributing office faxes, packages and mail as required.


• Uses tracking systems to record inbound and outbound courier, freight and mail. Meters mail.


• Arranges messenger service as needed. Follows location security procedures for screening inbound deliveries.


• Orders office supplies and other common use items for the location, such as café supplies, equipment toner, printer paper, freight and shipping supplies etc.


• Maintains neat appearance reception area, conference rooms café and other common areas.


• Requests building and housekeeping services as needed. Periodically inspects common area equipment to ensure good operating condition.


• Arranges equipment service as needed. Maintains records and logs of service requests and tracks their status.


• Maintains a file of services including transportation sources, accommodations, and referral contacts.


• May arrange convenience/hospitality services for guests such as transportation, tickets, reservations, etc.


• Performs other duties as assigned. No formal supervisory responsibilities in this position.


• Decisions made with general understanding of procedures and company policies to achieve set results and deadlines.


• Errors in judgment may cause short-term impact to co-workers and supervisor.

Digital Intelligence Systems, LLC. is an Equal Opportunity Employer, M/F/D/V. We do not discriminate against any employee or applicant because they inquired about, discussed, or disclosed compensation. Email recruitinghelp @ disys.com to contact us if you are an individual with a disability and require accommodation in the application process.