Office Coordinator in San Francisco, CA at DISYS

Date Posted: 5/31/2018

Job Snapshot

Job Description


•        Works under direct supervision, provides routine reception and administrative support to an office.



•        Receives and directs incoming calls and visitors to appropriate personnel.



•        Solves routine issues and escalates accordingly.



•        Assists Concierge in providing general hospitality services and maintaining a client-ready reception area, conference rooms and other common areas.



•        Requests building and/or equipment services as needed.



•        Provides back-up support to Concierge in performing general clerical duties such as distributing and tracking packages, posting mail and arranges messenger services as needed.



•        Troubleshoots for missed deliveries.



•        Schedules and coordinates meetings held within the office to include conference room reservation, equipment needed for meetings and catering.



•        Orders office supplies and other common use items for the office/location.



•        Oversees the proper maintenance of office equipment to include copiers, phone systems and printers (color and B&W). Solves minor equipment problems independently.



•        Oversees the proper maintenance of off-site storage records (tape back-up and hard copy). Provides guidance to Concierge on company document retention policies and procedures. Maintains relationship with vendors that provide services and goods to the office.



•        Assists in the completion of the office Business Continuity plan.



•        Provides notary services as needed. Ensures proper coding of invoices for services or goods for expense tracking purposes.



•        Provides information on brokers and project or listing details for proper expense allocation. Other duties as needed. No formal supervisory responsibilities in this position.



•        Decisions made with general understanding of procedures and company policies to achieve set results and deadlines.



•        Errors in judgment may cause short-term impact to co-workers and supervisor. 


 

Job Requirements



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Digital Intelligence Systems, LLC. is an Equal Opportunity Employer, M/F/D/V. We do not discriminate against any employee or applicant because they inquired about, discussed, or disclosed compensation. Email recruitinghelp @ disys.com to contact us if you are an individual with a disability and require accommodation in the application process.