Office Assistant in Tampa, FL at DISYS

Date Posted: 6/26/2018

Job Snapshot

Job Description

•        High school diploma or general education degree (GED) and a minimum of three years of related experience and/or training.

•        Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.

•        Ability to write routine reports and correspondence.

•        Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor.

•        Ability to effectively present information to an internal department and/or large groups of employees.

•        Requires basic knowledge of financial terms and principles.

•        Ability to calculate simple figures such as percentages.

•        Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations.

•        Requires basic analytical skills

Intermediate skills with Microsoft Office Suite. 

Job Requirements

•        Under moderate supervision, provides general administrative support for assigned staff. Assists with tenant and vendor customer service.

•        Performs a variety of administrative tasks for assigned staff including but not limited to phone support, draft, preparation and distribution of correspondence, expense reporting, calendar and scheduling, meeting coordination, filing and copying, etc.

•        Maintains tenant, vendor and property files, including insurance certificates, lease abstracts, etc. in accordance with prescribed standards.

•        Works with Building Technician staff and vendors to compile a list of maintenance items. May open work orders.

•        Coordinates and monitors status of work assigned to vendors.

•        Prepares internal lease administration documents such as lease abstracts as directed.

•        Assists in lease administration activities including lease set up, lease changes, reporting etc.

•        Codes invoices for payment, inputs into accounting system and forwards original invoices to accounting for payment.

•        Prepare A/R status worksheets and reconcile A/R.

•        May initiate rent collections correspondence and phone contact with tenant where permitted by state regulations.

•        Performs other duties as assigned.

•        No formal supervisory responsibilities in this position.

•        May coordinate work and assign tasks.

•        Decisions made with general understanding of procedures and company policies to achieve set results and deadlines.

Errors in judgment may cause short-term impact to co-workers and supervisor

NOTE: Real Estate Experience OR Background is Required
Digital Intelligence Systems, LLC. is an Equal Opportunity Employer, M/F/D/V. We do not discriminate against any employee or applicant because they inquired about, discussed, or disclosed compensation. Email recruitinghelp @ to contact us if you are an individual with a disability and require accommodation in the application process.


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