Executive Administrative Assistant in Redmond, WA at DISYS

Date Posted: 4/13/2018

Job Snapshot

  • Employee Type:
  • Location:
    Redmond, WA
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:

Job Description

Client: Direct Client

Duration: 18 Months Contract

Location: Redmond, WA

Title: Executive Assistant

Start Date: ASAP

Job Description


•        Proactively manage Studio Head and Executive Producer’s complex calendars with utmost attention to accuracy and timelines.

•        Arrange domestic and international travel.

•        Reconcile and process expense reports for managers, interim approve team expense reports.

•        Partner closely with the managers on activities in support of business strategy, planning, and financials.

•        Coordinate and schedule internal/external meetings.

•        Manage headcount for team, submit all new hire paperwork and assist in onboarding new employees.

•        Identify, recommend, and implement solutions to departmental operations and process issues.

•        Manage team aliases ensuring all aliases for the organization are up-to date and hierarchy is aligned.

•        Coordinate department facility operations, including facilities requests, setting up and tearing down desks for new hires.

•        Plan and execute team morale events and all hands.

•        Back up to Executive Assistant to Head of Industries, assist as needed including special projects.

•        Building relationships with admin community.

•        Ensure compliance with administrative operations policies and procedures.

•        Exercise sound judgment, tact, diplomacy, integrity and professionalism in all transactions to include communicating and working with confidential and sensitive information.

Job Requirements

Qualifications and Skills

•        Minimum 2-4 years of experience supporting a senior manager.

•        Balanced skill profile including attention to detail, problem solving, organization and time management.

•        Excellent written and verbal communications skills.

•        Ability to build effective cross-group working relationships and work collaboratively with people at all levels of the organization.

•        Ability to accommodate varying work styles and perspectives of diverse individuals and groups.

•        Ability to work effectively under pressure, calmly and confidently with a “can-do” attitude.

•        Must have a high level of integrity and ability to manage sensitive and confidential information with discretion and professionalism.

•        Demonstrated proficiency in Outlook, Word, Excel, Visio and PowerPoint.

•        Strong working knowledge of MSFT internal tools such as Headtrax, Manager Self Service (MSS), iCIMS, MS Expense 2, My Order and SharePoint.

Digital Intelligence Systems, LLC. is an Equal Opportunity Employer, M/F/D/V. We do not discriminate against any employee or applicant because they inquired about, discussed, or disclosed compensation. Email recruitinghelp @ disys.com to contact us if you are an individual with a disability and require accommodation in the application process.