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Executive Administrative Assistant in Long Beach, CA at DISYS

Date Posted: 11/14/2018

Job Snapshot

Job Description

TITLE                        -  Administrative Assistant/Executive Assistant

LOCATION               - Long beach, CA

CONTRACT              -  4 months

 

Job Description:

Essential Functions:

•        Composes and types routine memos and correspondence.

•        Copies, faxes and routes information as requested.

•        Establishes and maintains official documents and records in appropriate files.

•        Provides excellent organizational and time management skills; must adhere to and meet all deadlines.

•        Responds independently to a broad range of inquiries.

•        Keeps Supervisors calendar up-to-date.

•        Makes necessary arrangements to ensure details for meetings are completed.

•        Takes shorthand and or speed writing efficiently.

•        Participates in outside research, as necessary, for some projects.

•        *Prepares recurring and special reports and presentations by gathering data, interpreting data and assembling reports using PowerPoint, Excel, etc. for executives review and distribution.

•        *Proofreads and edits materials. *Provides confidential administrative and clerical support to executive.

•        *Receives, opens, sorts, reads and prioritizes executives mail.

•        *Schedules appointments, meetings, conferences, luncheons, hotel reservations and travel plans.

•        *Serves as a receptionist for executive, receiving and screening visitors and telephone calls.

•        *Serves as recording secretary for committee(s), scheduling meetings, distributing materials, recording and transcribing meeting minutes.

•        *Strong call-screening capabilities in dealing with salespeople and non-essential calls.

•        *Types documents, memos, correspondence, presentations, forms, charts, tables and the like from rough draft.

•        *Complies with required workplace safety standards.

Knowledge/Skills/Abilities:

•        Excellent knowledge of Microsoft Office Suite (Word/Excel/Access/Power Point) including mail merges and the ability to type 65+ wpm

•        General knowledge of industry related issues particularly Medical Managed care/Medicaid program

•        Ability to deal with all levels of staff; must be professional and diplomatic

•        Excellent interpersonal, verbal and written communication skills

•        Ability to abide by Client’s policies

•        Ability to maintain attendance to support required quality and quantity of work

•        Maintain confidentiality and comply with Health Insurance Portability and Accountability Act (HIPAA)

•        Ability to establish and maintain positive and effective work relationships with coworkers, clients, members, providers and customers

Required Education:

•        Associates Degree of equivalent experience

•        Required Experience:2+ years Executive Assistant experience

Job Requirements

TITLE                        -  Administrative Assistant/Executive Assistant

LOCATION               - Long beach, CA

CONTRACT              -  4 months

 

Job Description:

Essential Functions:

•        Composes and types routine memos and correspondence.

•        Copies, faxes and routes information as requested.

•        Establishes and maintains official documents and records in appropriate files.

•        Provides excellent organizational and time management skills; must adhere to and meet all deadlines.

•        Responds independently to a broad range of inquiries.

•        Keeps Supervisors calendar up-to-date.

•        Makes necessary arrangements to ensure details for meetings are completed.

•        Takes shorthand and or speed writing efficiently.

•        Participates in outside research, as necessary, for some projects.

•        *Prepares recurring and special reports and presentations by gathering data, interpreting data and assembling reports using PowerPoint, Excel, etc. for executives review and distribution.

•        *Proofreads and edits materials. *Provides confidential administrative and clerical support to executive.

•        *Receives, opens, sorts, reads and prioritizes executives mail.

•        *Schedules appointments, meetings, conferences, luncheons, hotel reservations and travel plans.

•        *Serves as a receptionist for executive, receiving and screening visitors and telephone calls.

•        *Serves as recording secretary for committee(s), scheduling meetings, distributing materials, recording and transcribing meeting minutes.

•        *Strong call-screening capabilities in dealing with salespeople and non-essential calls.

•        *Types documents, memos, correspondence, presentations, forms, charts, tables and the like from rough draft.

•        *Complies with required workplace safety standards.

Knowledge/Skills/Abilities:

•        Excellent knowledge of Microsoft Office Suite (Word/Excel/Access/Power Point) including mail merges and the ability to type 65+ wpm

•        General knowledge of industry related issues particularly Medical Managed care/Medicaid program

•        Ability to deal with all levels of staff; must be professional and diplomatic

•        Excellent interpersonal, verbal and written communication skills

•        Ability to abide by Client’s policies

•        Ability to maintain attendance to support required quality and quantity of work

•        Maintain confidentiality and comply with Health Insurance Portability and Accountability Act (HIPAA)

•        Ability to establish and maintain positive and effective work relationships with coworkers, clients, members, providers and customers

Required Education:

•        Associates Degree of equivalent experience

•        Required Experience:2+ years Executive Assistant experience

Digital Intelligence Systems, LLC. is an Equal Opportunity Employer, M/F/D/V. We do not discriminate against any employee or applicant because they inquired about, discussed, or disclosed compensation. Email recruitinghelp @ disys.com to contact us if you are an individual with a disability and require accommodation in the application process.