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Administrative Assistant in San Ramon, CA at DISYS

Date Posted: 11/30/2018

Job Snapshot

Job Description

Preferred Qualifications: 
High School Diploma/GED 
• Litigation experience. 
• Experience with SharePoint. 
• Experience planning domestic and international travel strongly preferred. 
• Experience with e-billing and matter management. 
• Experience setting up vendors in a payment system

Job Requirements

Responsibilities for this position may include: 

• Handles all administrative assistant responsibilities for assigned attorneys and legal analysts, including managing calendars in Outlook, coordinating meeting logistics, preparing preread, creating presentations, editing documents, revising contracts, updating matters in the matter management system, setting up new vendors, processing invoices, preparing correspondence, etc. 

• Coordinates domestic and international travel logistics. Prepares detailed itineraries. Provides background information for meetings and trips. Tracks and gathers related expenses and compiles expense reports. 

• Sets up and maintains files, processes invoices and performs general clerical duties. 

• Maintains effective communications with peers, attorneys, managers and leaders. 

• Provides back-up/relief to other legal assistants. 

Required Qualifications: 

• 8-10 years secretarial and administrative experience within an Enterprise or corporate environment required. 

• Secretarial and administrative experience within a law firm or in-house legal department 

• Must maintain confidentiality at all times. 

• Able to effectively communicate (written and oral) with all levels of the organization to effectively convey ideas. 

• Demonstrated ability to take initiative, prioritize and meet deadlines. 

• Able to multi-task, anticipate needs and follow through on assigned tasks. 

• Experience maintaining calendars, organizing and maintaining office files, scheduling meetings, and making travel arrangements 

• Demonstrated ability to work effectively in a team environment. 

• Strong organizational skills and attention to detail are crucial. 

• Able to problem solve and use good judgment in making sound decisions quickly. 

• Proficiency in MS office applications: Outlook, PowerPoint, Excel, advanced in Word

Digital Intelligence Systems, LLC. is an Equal Opportunity Employer, M/F/D/V. We do not discriminate against any employee or applicant because they inquired about, discussed, or disclosed compensation. Email recruitinghelp @ to contact us if you are an individual with a disability and require accommodation in the application process.