Administrative Assistant in San Ramon, CA at DISYS

Date Posted: 7/3/2018

Job Snapshot

Job Description

Responsibilities



•        Answer and direct phone calls



•        Organize and schedule appointments



•        Plan meetings and take detailed minutes



•        Write and distribute email, correspondence memos, letters, faxes and forms



•        Assist in the preparation of regularly scheduled reports



•        Develop and maintain a filing system



•        Update and maintain office policies and procedures



•        Order office supplies and research new deals and suppliers



•        Maintain contact lists



•        Book travel arrangements



•        Submit and reconcile expense reports



•        Provide general support to visitors



•        Act as the point of contact for internal and external clients



•        Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Job Requirements

Requirements



•        Proven experience as an administrative assistant, virtual assistant or office admin assistant



•        Knowledge of office management systems and procedures



•        Working knowledge of office equipment, like printers and fax machines



•        Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)



•        Excellent time management skills and the ability to prioritize work



•        Attention to detail and problem solving skills



•        Excellent written and verbal communication skills



•        Strong organizational skills with the ability to multi-task



•        High School degree; additional qualification as an Administrative assistant or Secretary will be a plus



•        Banking/finance/accounting industry experience is highly preferred

Digital Intelligence Systems, LLC. is an Equal Opportunity Employer, M/F/D/V. We do not discriminate against any employee or applicant because they inquired about, discussed, or disclosed compensation. Email recruitinghelp @ disys.com to contact us if you are an individual with a disability and require accommodation in the application process.