Administrative Assistant in Houston, TX at DISYS

Date Posted: 4/17/2018

Job Snapshot

Job Description

The main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office. 



Job Responsibilities: 


• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work. 


• Prepare invoices, reports, memos, letters, financial statements, and other documents. Will help run the on-boarding for each employee in the office. 


• File and retrieve corporate documents, records, and reports. 


• Open, sort and distribute incoming correspondence, including faxes and emails. 


• Prepare responses to correspondence containing routing inquiries.  



Job Requirements

Requirements/Education: 


• High School Diploma/GED required 


• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills. 


• Strong experience in Calendar scheduling within MS Outlook – meetings, travel, etc. The person will be sending out a lot of emails throughout the day and communicating with different offices. 


• Ability to work independently and efficiently. Very minimal supervision, he/she will be the only admin regarding an office of 20-30 people. 


• Ability to keep information organized and confidential. 


• Experience in Microsoft Word 



Preferred Requirements: 


• Proficient experience with Microsoft Word, Excel and PowerPoint. 


• SharePoint experience– basic utilization, manage sites, save/retrieve documents


• Previous oil and gas industry experience is a plus  



Digital Intelligence Systems, LLC. is an Equal Opportunity Employer, M/F/D/V. We do not discriminate against any employee or applicant because they inquired about, discussed, or disclosed compensation. Email recruitinghelp @ disys.com to contact us if you are an individual with a disability and require accommodation in the application process.